Every agency must develop a transit asset management (TAM) plan if it owns, operates, or manages capital assets used to provide public transportation and receives federal financial assistance under 49 U.S.C. Chapter 53 as a recipient or subrecipient. Each transit provider must designate an Accountable Executive (49 CFR 625.5) to ensure appropriate resources for implementing the agency's TAM plan and the Transit Agency Safety Plan.
Each TAM plan should:
- Outline how people, processes, and tools come together to address asset management policy and goals
- Provide accountability and visibility for furthering understanding of leveraging asset management practices
- Support planning, budgeting, and communications to internal and external stakeholders
Group TAM Plans
Tier II agencies may develop their own plans or participate in a group TAM plan, which is compiled by a group TAM plan sponsor (generally the State DOT or a direct or designated §5310 or §5307 recipient).
If you are State DOT or an agency that passes FTA funds to subrecipients, use our checklist to determine whether you are required to be a group TAM plan sponsor. A group TAM plan sponsor must coordinate the development of the group TAM plan with each participant’s Accountable Executive and make the completed plan easily available to all participants and applicable planning agencies.
Not all tier II agencies are required to be offered a group TAM plan; use our checklist to determine whether you are automatically going to be a participant in a group TAM plan. Group TAM plan sponsors may, but are not required to, offer participation in group TAM plans to tier II agencies who are also direct recipients of §5307 funds.
A tier II provider must provide written notification to a sponsor if it chooses to opt out of a group TAM plan. It may only participate in one group TAM plan.
The Group Plan Sponsor Workbook provides further detail on identifying participants and developing group TAM plans.
TAM Plan Elements
Tier I agencies must comply with all nine elements of the TAM plan. Tier II agencies are responsible only for the top four elements.
|Tier I and II||I. An inventory of asset||A register of capital assets and information about those assets.|
|2. A condition assessment of inventoried assets||
A rating of the assets' physical state; to be completed for assets an agency has direct capital responsibility for; should be at a level of detail sufficient to monitor and predict performance of inventoried assets
|3. Description of a decision support tool||An analytic process or tool that (1) assists in capital asset investment prioritization and/or (2) estimates capital needs over time
does not necessarily mean software
|4. A prioritized list of investments||A prioritized list of projects or programs to manage or improve the SGR of capital assets|
|Tier I only||5. TAM and SGR policy||A TAM policy is the executive-level direction regarding expectations for transit asset management; a TAM strategy consists of the actions that support the implementation of the TAM policy|
|6. Implementation strategy||
The operational actions that a transit provider decides to conduct, in order to achieve its TAM goals and policies
7. List of key annual activities
|The actions needed to implement a TAM plan for each year of the plan's horizon|
|8. Identification of resources||A summary or list of the resources, including personnel, that a provider needs to develop and carry out the TAM plan|
|9. Evaluation plan||An outline of how a provider will monitor, update, and evaluate, as needed, its TAM plan and related business practices, to ensure the continuous improvement|
Plan Submission Requirements
Once the TAM Plan is completed, it should be shared with partners for review and to coordinate implementation. A complete compliant TAM Plan is due October 2018, and the Plan must be updated in its entirety at least once every four years. FTA recommends that grantees coordinate TAM Plan updates with the cycle for the relevant Statewide and Metropolitan planning processes.
The completed TAM Plan does not need to be submitted to FTA, though it must be available for review and as part of ongoing Oversight.
In addition, each entity developing a TAM Plan must report annually to FTA's National Transit Database (NTD). This submission must include: asset inventory data; condition assessments and performance results; projected targets for the next fiscal year; and a narrative report on changes in transit system conditions and the progress toward achieving previous performance targets. These requirements will be phased in starting in the FY2018 reporting period.
The following resources may be helpful when developing your TAM plans. These are only suggested resources; you can develop your TAM plan to best suit your agency while meeting FTA’s minimum requirements.
- Asset Management Guide Supplement: Asset Category Overviews & Lifecycle Management (FTA 0138) - September 2019
- Tribal Reporting Tool [BETA] - September 2018
- Group Plan Sponsor Workbook - January 2018
- TAM Plan Template for Small Providers, V2.1 - April 2017
- TAM Maturity Agency Self-Assessment Tool - January 2017
- Asset Management Guide for Small Providers (FTA 0092) - March 2016
- Transit Asset Management Guide (FTA 0098) - November 2016
- Guidance for Developing a Transit Asset Management Plan (TCRP 172) - 2014
- Transit Asset Prioritization Tool (TCRP 172) - 2014
- Transit Asset Condition Reporting (TCRP Synthesis 92) - 2011