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General Content

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Change Orders

Frequently Asked QuestionsQ. We awarded an A&E design contract for a new Greyhound Depot that would also include commercial space. Design and eventual construction would utilize FTA funding. The original program said approximately 8,000 to 9,000 square feet for Greyhound and 22,000 square feet...

Certifications for Third Party Contractors

Frequently Asked QuestionsQ. What pre-award procurement certifications and assurances are required for a “small purchase”? Are the certifications and assurances described in FTA Circular 5010.1D required for a “small purchase”?

A. The certifications and assurances described in FTA Circular 5010....

Buying Used Vehicles

Frequently Asked QuestionsQ. We have grant funds to purchase two used commuter style buses to be used on a new subscription service route. Is it possible to bid on buses being sold by another transit agency or a private firm or individual? Will bidding on used buses satisfy the open competition and...

Buying Fuel

Frequently Asked QuestionsQ. We have a grantee that inquired about whether its method for procuring diesel fuel using two options meets FTA requirements. The procurement approach is the grantee's effort to achieve, in the wake of volatile fuel markets, full and open competition as well as...

Buses - RFP for Refurbishing

Frequently Asked QuestionsQ. Can an RFP be conducted for the repowering of older buses, replacement of older route signs with All LED signs and installation of voice annunciation system? Where can I find a sample RFP for such a procurement or one for engine repowering?

A. You must first determine...

Bus Testing Requirements

Frequently Asked QuestionsQ. Does a cosmetic change in a bus require a retest at Altoona? We are in the process of designing a new exterior look for one of our buses. This will alter the front and rear fiberglass caps on the vehicle. The structure of the bus will not change, nor will the components...

Bus Procurement Frequently Asked Questions

Guidance Disclaimer: These FAQs do not have the force and effect of law and are not meant to bind the public in any way. These FAQs are intended only to provide clarity to the public regarding existing requirements under the law or agency policies. FTA recipients and subrecipients should refer to...

Brand Names

Frequently Asked QuestionsWe currently own a Toshiba laptop and wish to go out for a Toshiba (or Toshiba authorized) laptop maintenance program vs. basic generic laptop service. The term is a 2 year term. Do we need to request a sole source justification from the user for specifying a brand name?...

Bid Splitting

Frequently Asked QuestionsUnder the Micropurchase guidelines, the Best Practices Procurement Manual talks about not "Bid Splitting" to avoid having to use another method of procurement. This makes sense if I'm buying 5 buses and split the procurement into 5 separate purchases; but it is not as...

Bid Mistakes

Frequently Asked QuestionsDo I have to reject a bid because only one original was submitted when we requested two originals and one duplicate copy? Or can I request they submit the additional copies in order to be considered? We recently received two bids for bus shelters. The low bidder failed to...