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General Content

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Sample Quarterly Report

This document describes the information to be included in quarterly reports and provides an example of a quarterly report. This information is for Alternative Transportation in Parks and Public Lands Program (ATPPL) funding recipients who are Federal Land Management Agencies. Funding recipients...

Cost Plus Percentage of Cost Contracts

Frequently Asked QuestionsQ. FTA Circular 4220.1F references the Common Grant Rule prohibition on the use of the cost plus a percentage of construction cost contracts.Question 1. Is this only for construction projects, since my project concerns rolling stock purchase with possible changes to the...

Cost Accounting

Frequently Asked QuestionsQ. Can you give an illustrated example regarding the treatment of direct vs. indirect costs when avoiding duplication of costs? You mentioned that if the cost of a salaried general foreman is included in the consultant's field overhead pool, then a change order claim...

Contract Terms

Frequently Asked QuestionsQ. Our City contracts for its transit services under a 5-year contract. I have a six-month carry-over term but not an Extension clause. I would like to amend the contract to include the Extension clause for an extension of up to 5-years. We see this as advantageous to our...

Contract Terminations

Frequently Asked QuestionsQ. How does FTA get involved in termination actions?

A. FTA Circular 4220.1F requires that all contracts and subcontracts contain contractual provisions or conditions that allow for “Termination for cause and for convenience by the grantee or subgrantee including the...

Contract Term Limitations

Frequently Asked QuestionsQ. We are preparing to solicit for a fixed route bus service contract that will be partially funded by FTA. The contract requires the successful offeror to buy replacement parts to maintain the vehicles. Because of this requirement, would this contract be subject to the...

Contract Files

Frequently Asked QuestionsQ. What should the contract file contain and why? What are the primary contract planning inputs and why?

A. The Common Grant Rules require a recipient to prepare and maintain adequate and readily accessible project performance and financial records, covering procurement...

Contract Close-Out

Frequently Asked QuestionsQ. Is there a time limit that a contractor has to submit an invoice for work performed? We have a 5-year contract for professional services and recently received an invoice for work that was performed two years ago.

A. There is no Federally-mandated time limit if the...