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General Content

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Contract Clauses

Frequently Asked QuestionsQ. Do contract documents such as the Project Labor Agreement need to contemplate or incorporate by reference the Beck Decision for construction contracts of more than $200,000?

A. Grantee contracts are only required to contain those terms and conditions required by the...

Contract Award Announcements

Frequently Asked QuestionsQ. Does publishing the funding source, grant numbers, and percentage of total costs represented by Federal funds, in our solicitation for bids advertisements for federally-funded construction contracts, fulfill the requirement for Contract Award Announcement, or do we need...

Conflict of Interest

Frequently Asked QuestionsQ. Our City has a Transportation Department that is responsible for FTA-funded projects. The City has a Facilities Management Department that oversees/is responsible for the progression of capital projects. I am with the City's Procurement Department. As per FTA...

Confidentiality of Proposals

Frequently Asked QuestionsQ. Where is it written that proposals are required to be kept confidential?

A. The FTA Procurement Circular 4220.1F is silent on the subject of confidentiality of proposal information. State laws similar to the Federal Freedom of Information Act (FOIA) may address the...

Conducting Negotiations After Rejecting Bids

Frequently Asked QuestionsQ. Can we reserve the right to not accept the lowest responsible/responsive bid and instead negotiate a lower price with that entity? I have found no express prohibition in Circular 4220.1F; however, the "experts" here are of two minds on the issue: One side argues that to...

Clean Air Requirements

Frequently Asked QuestionsQ. Are there "Clean Air" standards that apply to the procurement of vehicles under FTA Guidelines?

A. The "clean air" requirements for grantee contracts are discussed in the Best Practices Procurement Manual (BPPM), Appendix A, Clause No. A.7, "Clean Air Act and Federal...

CM At-Risk

Frequently Asked QuestionsQ. A local agency has an RFP out for a CM At-risk Project, which is very similar to a design-build project in that it requires a team composed of an AE and General contractor. The RFP caps the overhead rate at 2.4. Is that legal under FTA circular 4220.1E? Please refer to...

Civil Rights Requirements

Frequently Asked QuestionsQ. FTA previously had a circular that dealt with the employment requirements for third party contractors as it related to work hours for minorities and females. What is the circular number and where can a copy be obtained?

A. The Circular you referenced is the Equal...

Changes to Grants

Frequently Asked QuestionsWe originally applied for 46 vans to expand our fleet, based on our belief at the time that we needed additional capacity that required all 46 vans.  After the grant was awarded, we then determined that we did not need all 46 vans for expanded service, but instead...