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Third Party Procurement

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Third Party Procurement
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Debarred - Suspended

Frequently Asked QuestionsQ. What is the process that a grantee must take to get a contractor placed on the debarred/suspended list?

A. A federal agency can only debar an entity that poses a present risk to federal programs. Debarment cannot be used as a punishment for past wrongdoings....

FTA Grant Opportunities

Frequently Asked QuestionsCan you advise us about grants funds that may exist for transit agencies, State DOT's or school districts to utilize mobile video surveillance systems?

FTA does not provide specific funding for video surveillance systems; however, such systems are eligible for purchase...

Bidder Response Time

Frequently Asked QuestionsAre there any specific time requirements mandated by FTA in regard to the length of time that bidders are given to respond to Invitation for Bids, Request for Proposals, etc. (For instance 2 weeks, 3 weeks)?

FTA has no specific requirements for establishing time periods...

Commercial Items

Frequently Asked QuestionsWhat is the definition of an off-the-shelf commercial item? The BPPM appears to say the solicitation can't have specifications for the purchased item to be off-the-shelf. If that's correct, then if a transit agency buys a tire off the rack, it's an off-the-shelf item. But...

Procurement Planning

Frequently Asked QuestionsWhat are some methods a grantee can use to avoid duplicative or unnecessary purchases?

The best way to avoid duplicate purchases is to have a good planning and procurement monitoring process that allows you to track who is buying what. If you can see, for example, that...

Funds 5311

Frequently Asked QuestionsCan a local agency utilizing 5311 funds enter into a MOU with a CSTA for Paratransit as well as fixed route service?

You should contact your regional FTA office in San Francisco to discuss your plans for paratransit service under the 5311 grant. (Posted: August, 2013)

Splitting

Frequently Asked QuestionsWhen making small purchases, with the threshold of $10,000, it is my understanding that the threshold applies to each purchase. Understanding that splitting purchases to stay under a designated threshold is not allowed, if purchases are made with a particular vendor based...

Rights In Data

Frequently Asked QuestionsIs it permissible to exclude the Federal rights In Data provisions from a contract when the contractor will be using open source code software to develop the deliverable items?

Yes, the Federal rights In Data provisions would not be appropriate for a situation where open...

Sealed Bids

Frequently Asked QuestionsQ. Does FTA require the grantee/owner to attend the bid opening of a prime contractor that is opening bids from subcontractors on a Design-Build project?

A. FTA policies do not require the grantee/owner to be present at the bid opening of a prime contractor's...

Cost Plus Fixed Fee Contracts

Frequently Asked QuestionsWe would like to incentivize our CPFF contractors to perform their contracts in a timely manner. Can we structure our CPFF contracts to pay the fixed fee upon submission of contract deliverables instead of as a percent of cost incurred on a monthly basis?

We believe this...