Third Party Procurement
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Contract Terms
Frequently Asked QuestionsQ. Our City contracts for its transit services under a 5-year contract. I have a six-month carry-over term but not an Extension clause. I would like to amend the contract to include the Extension clause for an extension of up to 5-years. We see this as advantageous to our...Contract Terminations
Frequently Asked QuestionsQ. How does FTA get involved in termination actions?A. FTA Circular 4220.1F requires that all contracts and subcontracts contain contractual provisions or conditions that allow for “Termination for cause and for convenience by the grantee or subgrantee including the...
Contract Term Limitations
Frequently Asked QuestionsQ. We are preparing to solicit for a fixed route bus service contract that will be partially funded by FTA. The contract requires the successful offeror to buy replacement parts to maintain the vehicles. Because of this requirement, would this contract be subject to the...Contract Files
Frequently Asked QuestionsQ. What should the contract file contain and why? What are the primary contract planning inputs and why?A. The Common Grant Rules require a recipient to prepare and maintain adequate and readily accessible project performance and financial records, covering procurement...
Contract Close-Out
Frequently Asked QuestionsQ. Is there a time limit that a contractor has to submit an invoice for work performed? We have a 5-year contract for professional services and recently received an invoice for work that was performed two years ago.A. There is no Federally-mandated time limit if the...
Contract Clauses
Frequently Asked QuestionsQ. Do contract documents such as the Project Labor Agreement need to contemplate or incorporate by reference the Beck Decision for construction contracts of more than $200,000?A. Grantee contracts are only required to contain those terms and conditions required by the...
Contract Award Announcements
Frequently Asked QuestionsQ. Does publishing the funding source, grant numbers, and percentage of total costs represented by Federal funds, in our solicitation for bids advertisements for federally-funded construction contracts, fulfill the requirement for Contract Award Announcement, or do we need...Conflict of Interest
Frequently Asked QuestionsQ. Our City has a Transportation Department that is responsible for FTA-funded projects. The City has a Facilities Management Department that oversees/is responsible for the progression of capital projects. I am with the City's Procurement Department. As per FTA...Confidentiality of Proposals
Frequently Asked QuestionsQ. Where is it written that proposals are required to be kept confidential?A. The FTA Procurement Circular 4220.1F is silent on the subject of confidentiality of proposal information. State laws similar to the Federal Freedom of Information Act (FOIA) may address the...