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Third Party Procurement

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Third Party Procurement
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Subcontracts

Frequently Asked QuestionsWhat requirements govern use of subcontractors in procurement?

There are no requirements regarding subcontracting in the Best Practices Procurement Manual (BPPM) except those in Appendix A.1 dealing with contract clauses and flow-down requirements to subcontractors...

Statutes

Frequently Asked QuestionsClean Air Act Requirements: Are there “Clean Air” standards that apply to the procurement of vehicles under FTA Guidelines?

The Clean Air requirements apply to all contracts exceeding $150,000, including indefinite quantities where the amount is expected to exceed $150,...

State or Federal Requirements

Frequently Asked Questions(1) North Carolina General Statutes allow local governments to exempt themselves from Mini Brooks Act procedures when the fee will be less than $30,000. Can this exemption be applied for a FTA funded project since our State law allows it? (2) If we issue an RFQ for...

Specifications

Frequently Asked QuestionsAre there written specifications available for the procurement of an Automated Telephone Tree (Interactive Voice Response System)?

Automated Telephone Trees are used by many organizations, including some Transit Agencies. Two local transit agencies that may use such a...

Spare Ratio

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Soliciting Proposals Without Funds

Frequently Asked QuestionsIs it legal to release a solicitation before you have a grant application in for the funding?

In the solicitation you should inform prospective bidders that you currently do not have funds to make an award but expect to obtain them in prior to making award. As far as FTA...

Sole Source Procurements

Frequently Asked QuestionsIf we have a brand of software currently in use and we are renewing the annual licensing agreement or maintenance contracts, do we need a sole source or sole brand justification to support this procurement?If we have a brand of software currently in use and we are renewing...

Software

Frequently Asked QuestionsWe are exploring purchasing various software program projects that will probably require end user licenses. Can end user licenses be paid for with federal capital funds?

The cost of licensing software is an allowable cost under FTA grants. (Revised: May 2010)

We had...

Small Purchases

Frequently Asked QuestionsHas FTA incorporated and flowed down to its regional offices the instructions as outlined by OMB in OM-18-18 dated June 20, 2018, increasing the micro-purchase and simplified acquisition thresholds?

On June 20, 2018, OMB issued memorandum OM-18-18, “Implementing...

Small Construction Projects

Frequently Asked QuestionsIs there ONE place that I can go to find information on federal requirements and best practices for small construction projects (e.g. sidewalk construction under $5000)? If yes, where? If no, then where do I begin?

There is no single source for all the information you...