As part of FTA's ongoing effort to implement a risk-based approach to how we do business, a recent policy decision may impact the timing and number of Milestone Progress Report (MPR) and Federal Financial Report (FFR) submissions needed to prepare in a given fiscal year.
Recently, FTA issued updates to its Award Management Requirements (FTA Circular 5010.1E), which establishes certain timelines for when a recipient of FTA dollars will need to submit MPRs and FFRs to FTA. Specifically, the Circular requires recipients in urbanized areas with populations over 200,000 to submit MPRs and FFRs on a quarterly basis. The revisions to this Circular also allows FTA to implement a risk-based approach to change the frequency of reporting.
As a result of this provision, effective October 1, 2017, all MPRs and FFRs for grant awards of $2 million or less awarded to recipients in urbanized areas over 200,000 may be reported on an annual, rather than quarterly, basis. Note that this reporting timeline is in place only if FTA does not identify a specific risk in the award.
This change in policy does not apply to the FY 2017 reporting cycle. Please continue to process the 4th Quarter FY 2017 MPRs and FFRs as specified in Circular 5010.1E, which requires quarterly submission of reports for awards to recipients in urbanized areas with populations over 200,000. The 4th Quarter MPRs and FFRs are due to be submitted in TrAMS by October 30, 2017.
FTA regional offices are now undertaking a process to review and modify the TrAMS reporting cycle for applicable awards to implement this change in policy. Region 3 is beginning this effort, and will reach out to affected recipients this fall to notify them of specific awards that will now have MPRs and FFRs reported annually, rather than quarterly, based on the risk level of projects being supported by an individual award. This notification will be sent prior to the beginning of the reporting cycle for the 1st Quarter of Federal Fiscal Year 2018, which begins January 1, 2018 with the first quarter reports due January 30, 2018. For awards that will be switched from quarterly to annual reporting, the due date for submitting the annual MPRs and FFRs will be October 30, 2018. Furthermore, Region 3 will reach out with a list of awards that meet the $2 million threshold and will remain on a quarterly MPR and FFR submission cycle due to risks identified by the regional office.
Region 3 looks forward to working to ensure this new policy is implemented effectively to improve both our roles as stewards of federal dollars and your efforts on ensuring FTA dollars continue to be used in support of public transportation.